How to File Your Report

Instructions to Upload your Report


  1. Log in to your account at www.Commongrantapplication.com and click on "Submit Reports (or Pending Ack)" from the dashboard

  2. Click on the blue button "Review Reports" next to the application number

  3. Review the report requirements and guidelines

  4. Click on Change Report Status button, on the right hand menu, to paste your report into the text boxes




Terms Used in Grant Evaluation


We encourage nonprofits to become familiar with evaluation tools and methodologies, including the vocabulary of grant evaluation. Here are some of the most common terms. Best Practices / Promising Practices / Evidenced Based Practices
Program strategies and activities that have been shown to work elsewhere, preferably through professional evaluation results. Indicators
A research-based interim measurement that shows progress toward the goal, but not the actual goal itself; for example, the ability to read by the end of third grade is an indicator of future school success. Logic Model
A graphic that reflects the theory and assumptions behind a program and the relationships among resources, activities and goals. Usually a logic model encompasses (from left to right) inputs, outputs and outcomes, and describes assumptions and external factors. Outcomes
The results of outputs; the impact of the ways in which a program's activities led to the larger social change sought by the organization undertaking the activities; for example, reduction in the teen pregnancy rate. Outputs
The products or activities that an organization or project "produces;" for example, number of classes held, number of volunteer hours, etc. Program Goals
The overall aims of a program. Program Objectives
The methods or strategies a program will use to achieve its goals. Qualitative Methods
Evaluation methods that describe change but do not necessarily measure it; for example, interviews, case studies, etc. Quantitative Methods
Evaluation methods that count processes or changes; for example, numbers served, percentage increase in knowledge, etc. Theory of Change
Development of a road map to help an organization effect change. Planners begin with a long-term goal and work their way backward, step by step, to intermediate goals then early-term changes that would be required to cause the desired long-term change. Planners must articulate their assumptions at each step and define expected outcomes clearly.





Grant reports for grants made during the 2018 Competitive Grant Program will be made using the online grant system used to submit the 2018 grant applications (CommonGrantApplication.com). An automatic reminder will be sent to the contact email in mid-October. Reports are due October 31, 2019. If you do not submit a report, you are not eligible to apply for the 2019 Competitive Grant Program.

 

We understand that not all grant-funded programs begin when expected. And we understand that unanticipated events may interfere with a grantee's progress. We know that sometimes projects fail. When a project does veer from its original timeline or goals, we are interested in how the grantee responded to setbacks and what was learned. Please do not delay submission of your report for fear of our reaction to a project being behind or having more modest results than anticipated. Also, please feel free to contact us with any questions. We can delay a reporting due date if the situation calls for it, or extend the project period.

 

 A report should include:

  • Documentation on the impact on clients or the community

  • A clear outline of the delivery method

  • A clear outline of project scope

  • Analysis of the efficiency of a service program's delivery method

  • Verify analysis with data

  • Remember to get permission from clients if you want to include their personal information in your report

 

Grantee Reporting

Kitsap Community Foundation's (KCF) standard grant reporting form is simple, to minimize the reporting burden on the grantee. Our hope is that grantees will use their results as much for their own benefit as for ours, to help guide their decision making and future use of resources in connection with their program.

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